A package enters as a priced BOQ and leaves as received material with a closed cost line. Every document in between inherits the one before it — so the quantity you estimated is the quantity you sourced, ordered and received.
Sections, item codes, descriptions, units and quantities — imported from your spreadsheet or added by section. Nothing about your numbering has to change; the structure you price with becomes the structure everything downstream hangs off.
Price the work once. Margin sits on the item, rolls up by section, and totals into the number you send the client — so there's no second spreadsheet holding the "real" cost, and no version of the BOQ that only one person understands.
Select the BOQ lines a package needs, choose the suppliers, set a closing date. Each supplier gets the same scope in the same order, and the RFQ keeps its own record of who was asked, what was asked for, and who has replied.
An RFQ past its closing date is flagged on the project header — the BOQ shows 1 overdue RFQ before anyone has to ask.
Replies arrive against the lines you sent, so comparison is a read rather than a rebuild. Every supplier's total is shown against the expected budget, incomplete quotations are marked as such, and the cheapest compliant price per line is highlighted before you commit to anything.
One supplier takes the package. Terms, validity and delivery days are recorded with the award.
Take the tile from one and the cable from another. Each award still points back to its BOQ line.
If the winning price puts a line over its expected cost, that shows here — not on the invoice.
The awarded quotation becomes the purchase order — same quantities, same rates, no re-keying. Site records what actually arrived, receipt by receipt. Each confirmed GRN writes back to the BOQ line, so received, ordered and still to procure are always current.
Each role opens the same project and sees the part of the chain they own. Handover is a status change, not an email with an attachment.
Builds and prices the BOQ, sets margin, saves the version that goes to the client.
Issues RFQs, chases replies, compares, awards, releases the purchase order.
Records what arrived, flags shortfalls, confirms the receipt that closes the quantity.
Approves what goes to the client, records the supplier invoice against the PO.
Import a BOQ, issue one RFQ, award it, receive against it. That's the whole trial — and it takes an afternoon.